Planner/Buyer

POSITION DESCRIPTION

Job Title:

Planner/Buyer

FLSA:

 ☒ Exempt

 ☐ Non-Exempt

Job Code:

TPR112

Job Family:

Professional

Department:

Supply Chain 

Business Unit:

Terumo, Puerto Rico LLC

Reports To:

Supply Chain Manager

PURPOSE / SUMMARY

Responsible for the procurement and planning of materials in support of the S&OP and Master Schedule for the manufacturing operations business were applied. Responsible for the production planning and execution of new purchases and local purchases transfer. Provides oversight for the Supplier Evaluation and Approval Process.

DUTIES AND RESPONSIBILITIES

Procurement:

• Monitor and implement purchasing instructions, policies, and procedures.
• Track and maintain records of goods ordered and received.
• Represent TPR in negotiating contracts and formulating policies with suppliers.
• Reviews requisition for goods or services and confers with vendors to obtain product or service information, such as price, availability, and delivery schedule to assist departments in cost savings initiatives.
• Ensure that all local services rendered have up to date licenses and meet CFSE (Corporacion del Fondo de Seguro del Estado) guidelines.
• Perform RFQ’s for goods and services and analyze responses for but not limited to, specification compliance, price, delivery, and payment terms.
• Prepares PO’s per requirements of MRP/requisitions and monitors delivery of product against PO’s.
• Plans and schedules deliveries to optimize inventories in support of production schedules.
• Monitors the Inventory Requirement Analysis and ensures purchase orders due dates are maintained by monitoring vendor performance.
• Use MRP and re-order tools to control inventory at desired levels.
• Generates reports of moderate complexity, as needed, with solid understanding of purchasing and product line operations.
• Identify, select, and qualify new suppliers as per TPR’s Quality Management System.
• Works with suppliers to maintain supplies, minimize shortage of supplies and manage appropriate levels of safety stock.
• Creates and maintains mutually beneficial long-term partnerships with suppliers to foster feedback and continuous improvement.
• Negotiate service agreements with suppliers.
• Monitor supplier service performance.
• Attend daily, weekly manufacturing and cross-functional meeting to support business objectives.
• Act as project manager in various types of purchasing process / reporting improvements.
• Participates / lead cross-functional, cross-division procurements teams in development and implementation of strategies and goals for sourcing and inventory in support of business objectives for cycle/response time, new product transfer, risk mitigation and total cost of ownership.
• Coordinates the return of damaged goods, replacement items, or credit arrangements.
• Arranges for vendor corrective action and works with SQE and suppliers to improve quality.
• Provide material support for new R&D projects.
• Works with inventory control/warehouse management to resolve issues.
• Lead or participate in special projects intended to reduce costs. Increase efficiency, process improvement opportunities, etc.
• Review invoices to ensure accuracy in pricing, quantity, and terms.
• Match invoices with purchase orders and receiving documents to ensure that the goods or services listed on the invoice were received.
• Promptly resolve issues with supplier when discrepancies between the invoice and the goods or services received are found.
• Timely Reconcile invoices to avoid payment delays and ensure accurate financial records.

Production Planning:

• Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, or engineering.
• Arrange for delivery, assembly, or distribution of supplies or parts to expedite flow of materials and meet production schedules.
• Compile information, such as production rates and progress, materials inventories, materials used, or customer information, so that status reports can be completed.
• Manage the production plan by developing, executing and monitoring the plan.
• Draws up master schedule to establish sequence and lead time of each operation to meet shipping dates according to sales forecasts or customer orders.
• Analyzes production specifications and plant capacity data and performs mathematical calculations to determine manufacturing processes, tools, and human resource requirements.
• Confers with department supervisors to determine status of assigned projects.
• Utilize ERP system requirement reports to release scheduled work orders.
• Continuously communicates changes and updates to accommodate customer needs.
• Respond timely to sales and shop floor requests.
• Sponsor effective communication between departments.
• Responsible for the attainment on a monthly and yearly basis according to the established metrics.
• Ensure that the production plan agrees with operations, quality, supply chain and engineering.
• Act as project manager in various types of purchasing process / reporting improvements.
• Attend to daily, weekly manufacturing and cross-functional meeting to support business objectives.

Contribute to a positive work environment by fostering open communication, teamwork, and commitment to excellence.

Ensure compliance with all TPR procedures and all applicable regulatory agency requirements. 

Other duties as assigned which can include receiving discrepancy/claims from suppliers.

POSITION REQUIREMENTS

Knowledge, Skills, and Abilities (KSAs):

• Experience in sourcing, required.
• Experience in products transfer, project management and knowledge of FDA, QSR and ISO requirements, preferred.
• Professional certifications such as CPIM, and/or APICS certifications are desirable.
• Must have proficient verbal and written communication in English and Spanish.
• Must have leadership/interpersonal skills.
• Must demonstrate to have analytical mindset and approach to problem solving skills.
• Computer proficiency in programs as; Excel, Word & Power Point and SAP knowledge, preferred.
• This is an onsite role. Maximum remote work: 10%
• This role requires a 20% standing/walking through the facility to interact in different operation meetings and forums. Rest of the time will be performing in a stationary position.

Background Experiences:

• Bachelor’s degree (preferably in Business Administration, Engineering or Materials Management).
• A Minimum of (5) five years related experience in Material Management field.